Bubble Rush Ipswich Terms and Conditions

Bubble Rush Ipswich 2019
Terms and Conditions

These booking terms and conditions apply to everyone who takes part in Bubble Rush and those who attend as spectators. They contain important information regarding participation. Upon registration to this event you agree to and accept these terms and conditions (if you are a parent or guardian of an under 16 year old participant, you agree and accept these on their behalf).

Terms and Conditions and Rules of Entry.

1. General

• All participants taking part in Bubble Rush do so at their own risk. In no event shall St Elizabeth Hospice be liable for any injuries, loss or damages whatsoever, including indirect, punitive, special, incidental or consequential losses connected with any aspect of this event.
• If you are pregnant, please see section on Safety for more information.
• If necessary, you should gain advice from your GP as to whether you are physically prepared to undertake the challenge.
• Photographs will be taken of participants throughout the event. These will be used on promotional materials. We understand that in some cases people cannot be photographed so it is the participant’s responsibility to let staff know at registration if you do not want to appear in any such materials.
• No animals are allowed to take part or accompany participants along the route. If taking your dog please keep it on a lead at all times and away from the course. This is for the safety of your dog and other participants.
• Under no circumstances can any paid or complimentary tickets be sold, bought or passed on. It is a criminal offence to do so and St Elizabeth holds the right to refuse entry to participants that are not registered correctly through the hospice.

2. Booking process, prices and payment

• If you are a family, one member can register the family together. If any member lives at a different address, this must be added. If it is not a member of the hospice team shall contact you for the details.
• The entry fee is non- refundable and non-transferable under no circumstances.
• All ages of participants are welcome to take part in Bubble Rush.
• Early Bird registration fees available from Friday 11th Jan 2019 until Midnight on Sunday 31st March 2019:
Aged 2 and under – free (t-shirt not included)
Children (3-15 years) – £8.00
Adults (16+) – £13.00
• Standard registration fees applicable after midnight on Monday 1st April 2019 until midday on Thursday 6th June 2019:
Aged 2 and under – free (t-shirt not included)
Children (3-15 years) – £13.00
Adults (16+) – £18.00
• On the Day registration fees:
Aged 2 and under – free (t-shirt not included)
Children (3-15 years) – £20.00
Adults (16+) – £25
• You will receive confirmation of your online booking via email with further details about arrival times etc.
• Closing date for entries online is midday on Thursday 6th June 2019
• It may be possible to register on the day of the event depending on entries received
• The ticket price covers administration of your entry and contributes to the cost of the event therefore we encourage you to raise as much in sponsorship as you can.

3. Start times & Waves

• Your start time is the wave you selected upon registration; this will either be 12.00pm or 1.00pm. It is not possible to change your wave on the day.
• We will email you with key information leading up to the event including waves and start times
• There may be a short wait at the start line
• When you finish you must de register to collect your medal

4. T-shirts & Collections

• T-shirts cannot be changed once the size has been specified when booking as they are made to order.
• T-shirts are available to collect from the hospice prior to the event on the following dates only:
Saturday 1st & Sunday 2nd June 10.00am-2.00pm.
• If you do not collect your t-shirt from the hospice, they will be available to pick up from registration on the day. Under no circumstances can they be picked up before or after the t-shirt collection dates. This is because they are held in storage, until the collection dates and until the event day.

5. Sponsorship

• Bubble Buster : The ticket price refund is available to each person who raises £100 or more in sponsorship. It will reflect the price paid upon booking. The refund will be issued to the participant who has raised £100 or more once funds have reached St Elizabeth Hospice either by any giving sites, cash or cheque. All monies must be paid into the hospice by Sunday 31st August 2019
• You will be contacted to arrange the refund method by Monday 30th September
• It is a St Elizabeth Hospice Event, so fundraising for any other charity is not permitted.
• You are not permitted to use any of the sponsorship money that you raise in relation to Bubble Rush to pay for your expenses. If you do not pass all of the money that you raise to St Elizabeth Hospice you may be committing a criminal offence.

6. Safety

• The Bubble Rush race course is approximately 5km. It is not a race and is a non- competitive, non-timed event. Participants can walk, jog or run and bypass bubble stations if necessary.
• Participants aged 16 years and under must take part alongside a paying adult and be accompanied throughout the event. School and youth groups who take part must have adequate supervision.
• Upon running through the Bubble Stations, all children must be accompanied by an adult who will be responsible for their safety.
• Please wear sensible footwear.
• Everyone is welcome to take part. For those that have a disability, due to the nature of the event and the location there may be some uneven terrain at Chantry Park. Please contact the Hospice prior to booking for more details 01473 723600.
• On no account is alcohol to be brought into the event site or consumed during the event. St Elizabeth Hospice reserves the right to refuse entry to anyone under the influence of alcohol.
• If you are pregnant we advise you not to take part, however you can do so at your own risk. St Elizabeth Hospice is not responsible should an accident occur which could potentially cause harm to mother or child.

7. Clothing and Bubble Dye

• Due to the ingredients used for the dyes in the bubbles, these may stain clothing. It is the participant’s responsibility to come suitably dressed for the event. The event organisers take no responsibility for colour stains on any shoes or clothing. Please attach the rain cover on your pushchair if walking through bubbles.
• The foam mixture is completely natural and safe. The dye is food dye and is water soluble so it’s environmentally friendly too. In fact the creamy foam has the same viscosity as water and does not contain any soap at all
• It may take a couple of washes to remove the dye from your skin however it does not present any harm. Slight stinging in your eyes may occur, however the pH balance is very low. Be cautious when wiping your eyes with your hands if they have frothy suds all over them. We suggest you pack some wet wipes to remove excess foam after you’ve finished in the bubbles, and having some towels to hand in the car for the journey home – or better still a change of clothes!

8. How deep is the foam?

• The bubble stations can be filled to a depth of 4 feet, we recommend that you carry small children, hold the hand of older children and that they wear eye protection – swimming goggles are fine!

9. Changes to the Event

• St Elizabeth Hospice reserves the right to alter the start time and waves at any time.

10. Cancellation

• St Elizabeth Hospice reserves the right to cancel this event at any time. In the event of this happening, St Elizabeth Hospice and Bubble Rush will endeavour to reschedule the event and invite all those already signed up to the revised date.

11. Publicity

• Photographs and videos may be taken at the event for publicity purposes. These will be taken by staff members or contractors brought in by the hospice. Please alert a staff member on the day if you have any concerns.

12. Data protection

• The information you provide at registration will be shared only with St Elizabeth Hospice. It will not be shared with any other hospice or organisation.

13. Disclaimer

• All participants taking part in Bubble Rush do so at their own risk. In no event shall St Elizabeth Hospice or Suffolk County Council be liable for any injuries, loss or damages whatsoever.

If you have any questions about The Bubble Rush please contact St Elizabeth Hospice on 01473 723600 or bubblerush@stelizabethhospice.org.uk

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