Santa Dash 2024

There is plenty of space around the local area to park on public highways.

Registration takes place from 11am under the St Elizabeth Hospice Gazebo. 

You can register on the day, however if entering the 5k you will not be able to receive a timing chip. We recommend you sign up online prior to the event as it can get very busy on the day. 

The ticket price covers the administration fee, a Santa’s hat plus one medal.

5k Ticket – £15.00 per person 

Family Fun Run Ticket – £10 per adult and £8 per under 18 

The Family Fun Run is around 2.5k and it will not be timed, so families can dash, jog, walk or skip!  

Entrants for the 5k must be 18 or older. For the 2k entrants can be of any age but under 18’s must be accompanied by someone over 18.

Yes, we welcome spectators to come down and enjoy the festive atmosphere.

Yes, the public toilets will be available.

Yes, we will have a unisex gazebo next to registration.

Participants can leave their belongings within the hospice gazebo, but you do so at your own risk. Organisers will not be liable for any loss or damage to personal items.

We encourage fancy dress for the run. Remember you have to be able to run in your costume. 

Local trader, BaristaBuoy, will be selling tea and coffee on the promenade. However, please feel free to bring your own flasks and food to the event if you wish. 

There is no minimum sponsorship required, but we kindly ask that you try and raise as much money as possible to help St Elizabeth East Coast Hospice. Every penny you raise will go towards helping improve the lives of those with a progressive illness in the local community.

Yes, upon signing up to the event you will have an Enthuse fundraising page created. You can use this page to collect sponsorship from family and friends. 

Many employers will match fund the amount their employees fundraise. Why not speak with your employer and ask them if they will do this? It is quick and simple and won’t cost you a thing. Usually all they require is a letter from us confirming what you have raised and we will happily provide this for you. 

Many employers will match fund the amount their employees fundraise. Why not speak with your employer and ask them if they will do this? It is quick and simple and won’t cost you a thing. Usually all they require is a letter from us confirming what you have raised and we will happily provide this for you. 

Please do not bring sponsor money to the event. You can 

• Visit our website and use the donate button. Select “pay money in” enter the amount raised. Use the tick box for “is this sponsorship for an event?” and enter Santa Dash 2024.
• Send a cheque to Fundraising, St Elizabeth Hospice, 565 Foxhall Road, Ipswich, IP3 8LX.  Please make cheques payable to St Elizabeth Hospice and write your name and Santa Dash 2024 on the reverse of the cheque.
• Bring the money in person to the Hospice in an envelope marked for the Fundraising Team’s attention. 

You can ask each person that sponsors you to Gift Aid their donation by ticking the Gift Aid box on your sponsor form. If the person sponsoring you is a UK tax payer or pays Capital Gains Tax, they can make their donation worth even more. For every £1 they give to us, we get an extra 25p. Please ensure everyone completes their name and address, including post code in full to be eligible. 

Please spread the word amongst your colleagues, family, friends and neighbours and get them signed up too!

We also need volunteer support to help the event run smoothly; to get involved, contact the Fundraising Team by emailing fundraising@stelizabethhospice.org.uk  or call 01473 723600.

Email us on: events.team@stelizabethhospice.org.uk

Or call us on: 01473 723600

• Registration for the event is accept via Enthuse platform located on www.stelizabethhospice.org.uk 
• Please carefully enter all relevant details when booking online, and ensure your email address is correct as you will receive entry confirmation of your online booking using the email address provided, and we will use this email to communicate with you regarding the event.
• Online registration for the event will close at 23:59 on Thursday 5 December 2024.
• The cost of entry is £10 for adults and £8 for those aged under 18 when entering the Family Fun Run or £15 for 5k run
• Participants with a disability are entitled to one free entry for a carer to assist in taking part in the event 
• All transactions will incur a booking administration fee. 
• Registration is available on the day of the event but you will not be able to have a timing chip when entering the 5k
• The cost of entry entitles the participant to one entry, one Santa hat and a medal
• We may from time to time offer promotional discounts on the cost of entry. Discounts will not be able to be claimed retrospectively for entries already confirmed.
• If you are making a group booking, please ensure you fill out the personal details of each individual taking part. We will contact you if you do not provide this. 
• We are only able to offer refunds if the participant is unable to take part due to exceptional circumstances such as loss of a close relative or injury preventing participation. Please contact us where this is the case.
• Subject the above, tickets and non-refundable and non-transferable. If you unable to participate in the event please let us know as soon as possible. You must not exchange, sell or transfer your entry ticket to anyone else and we reserve the right to refuse participation where this is found to have taken place.
• All registrations will be required to report in at the registration desk on the day.

• Participants should not bring sponsorship money received on the day of the event as there is nowhere to store it and keep it safe, and therefore we cannot be liable or responsible for its safekeeping. Instead, you can bring any sponsorship money received in person to the Hospice in an envelope marked for the attention of the Fundraising Team.
• Participants are permitted to fundraise for the event via online platforms such as Just Giving but enthuse platform is preferred. An Enthuse page is automatically created at the time of registration. 
• You must make it clear to any sponsors that 100% of their sponsorship will be passed onto St Elizabeth Hospice.
• Participants are not permitted to use any of the sponsorship money raised in relation to the event to pay for expenses incurred such as travel and accommodation, and must pass on 100% of the sponsorship money raised to St Elizabeth Hospice. If you fail to do so you may be committing a criminal offence and we reserve the right to reject any future applications from you to participate in events on behalf of St Elizabeth Hospice.
• You must use lawful means and not do anything that may cause harm to St Elizabeth Hospice at all times when fundraising.

• All children aged under 18 years of age taking part in the event must be accompanied by a paying adult who will be responsible for their safety at all times. We cannot accept participants under the age of 18 without an accompanying adult under any circumstances.
• For participants with a disability, please contact us on 01473 723600 for more details about the event and discuss reasonable adjustments. 
• If you are pregnant we advise you contact your GP to seek professional medical advice prior to entering. You take part at your own risk and St Elizabeth Hospice can accept no liability or responsibility for potential issues for mother or child as a result of participation.  
• All participants must wear appropriate foot wear to run in
• This event is a strictly no smoking or vaping event.
• We will operate the event with zero tolerance to alcohol consumption or the use of illegal substances prior or during the event. St Elizabeth Hospice reserves the right to refuse entry to or remove from the event anyone under the influence of alcohol or illegal substances or consumption of either during the event in the interests of safety for everyone involved without liability.
• We will have zero tolerance to abusive behaviour of any kind including verbal, emotional or physical harm towards our staff, volunteers, participants or anyone associated with the event including the general public and passers-by, and we will remove you from the event immediately without liability and may report any actions as a criminal offence to the police where appropriate.
• The safety of everyone involved in the event is paramount and you must follow all instructions and guidelines at all times. Failure to do so may lead to us refusing entry or removing you from the event.
• You are advised to take out suitable insurance to cover for personal injury. However, it is not a requirement to participate and is at your own risk if you choose not to do so.

• We reserve the right to alter the time of the event at any time without liability.
• We will communicate any changes to the event to you via the email address provided by you during the booking process.
• Where we are required to delay, postpone or cancel the event due to reasons beyond our reasonable control (force majeure), we will endeavour to reschedule the event and permit entry to all previously paid participants. If you are unable to participate in the rescheduled event we will offer you a refund.
• Where we are required to delay, postpone or cancel the event due to reasons beyond our reasonable control (force majeure), we cannot accept any liability for losses you may suffer including but not limited to travel or accommodation expenses incurred.
• We will communicate with you via email and social media regarding updates of the event, particularly if events such as inclement weather or industrial action may affect the event.

• Photographs and videos may be taken at the event for publicity purposes to help promote the event and create memories for those taking part, and will be used on St Elizabeth Hospice promotional materials. By entering the event you agree for St Elizabeth Hospice to use any materials you may feature in for the purposes outlined above. If you do not wish to be included in any materials please let us know by emailing events.team@stelizabethhospice.org.uk 
• Photographs and videos will come from a wide range of sources, including spectators, on a voluntary basis and is beyond the control of St Elizabeth Hospice. If approached by a photographer or videographer, we ask that you participate in good spirits, however if you do not wish to be filmed or photographed, please let them know politely when approached. We reserve the right to use photographs or videos supplied to us by third parties where you might be included for the reasons outlined above.

• St Elizabeth Hospice takes the protection of your information seriously. The Charity is committed to ensuring that it complies with the eight principles of good practice within GPDR 2018. We only obtain personal information with your consent and will only use it in a fair and lawful way to further the objectives of the Charity. We will always store your personal details securely. We will use them to provide you with the service that you have requested, and communicate with you in the way(s) that you have agreed to. Your data may also be used for analysis purposes, to help us to provide the best service possible. We will only allow your information to be used by suppliers working on our behalf for the purposes of delivering the services, and we will only share it if required to do so by law. You can find our full policy on our website at www.stelizabethhospice.org.uk/privacy-policy.
• Please be assured that your details will not be passed on to third parties, unless it is to support the charitable objectives of St Elizabeth Hospice. You can opt out of receiving communications at any time by calling 01473 723600 or email enquiries@stelizabethhospice.org.uk.

• There are inherent risks in any physical activity and this event is no exception. You need to be aware of any risks to you personally and any conditions you may have that could be exacerbated by this activity. You assume personal responsibility for your participation and actions during the event.
• It is your responsibility to ensure that you are in a good physical condition and able to participate in this event. If you have any doubts, then we recommend that you seek qualified medical advice before doing so.
• By participating in this event, you fully accept and agree that the organisers or any person associated with this activity will not be held liable for any loss, damage or injury to you that may occur during or in connection with this activity.
• We and you will comply with all applicable laws, statutes, regulations and codes in force from time to time.